In the current digital transformation era, organizations must manage, control, and govern all ad hoc data flows across business ecosystems. However, handling large data streams is not easy especially when the sizes, formats, and volume of data has witnesses an explosion. To do this, they need to have proper technology in place to ensure that data can flow freely and also remain secure in motion and at rest. 

In cases wherein IT do not offer secure file data exchange and sharing capabilities that can be leveraged by employees, they’ll rely on something that does. But such scenarios of shadow IT present a wide range of security, governance, and control challenges that could cost your business. Here the role of secure data integration comes into play. 

In this blog post, you’ll find out why having a secure data integration solution can help you get rid of the risks that will impact your business.

File-Sharing Security Risks

In the current business landscape, there are a lot of data integration tools that promise secure file exchange and sharing. But, some of them poses risks that don’t allow organizations to do business with their trading partners. Here are some of the risks. 

  • Lack of Control over Data
  • It is one of the biggest drawbacks of today’s data integration solutions is that they are not able to provide the necessary control over their data. A lot of these data integration solutions need IT teams to integrate data and centralize them in one place, and this takes a lot of time and effort. Non-technical users do not have the access to this data that causes control issues. Additionally, due to the lack of an encrypted environment, many companies have run into security breaches as any user can easily access data without seeking permission or authorization. 

  • Lack of Visibility into Data Flows
  • Data integration solutions used outside the scope of your IT department hinders comprehensive visibility into information exchanges. Without real-time visibility into data flows, IT personnel cannot adequately track the files moving to and fro across ecosystems. This lack of transparency inhibits your company’s ability to ensure compliance, and it increases risks of penalties, threats, fines etc. to company credibility. 

  • BYOD Policies
  • Many companies have set up a bring-your-own-device (BYOD) policy, which essentially allows employees to bring their personal devices to use and access on a secure corporate network. But BYOD policies aren’t properly enforced and can trigger multiple security issues for IT, making organizations difficult to business with. Additionally, while BYOD policies tend to save organizations money, they introduce various security risks when devices are stolen, misused, or lost and all the sensitive data gets exposed. 

    Importance of Secure File Exchange 

    All these risks related to file exchange and sharing processes can be resolved using a robust secure data integration platform. This platform allowed users to share data securely. For this, they need a good secure integration platform which is not only top-notch when it comes to maintaining data security but also organizes and transfers data at the speed of the business. These solutions offer an end-to-end encrypted environment for the data that is transferred and exchanged between enterprises in the application. All the users before using these integration solutions are individually authorized as well as authenticated as soon as they are registered and log in to the application.

    So, whenever any data transfer or exchange occurs, it happens over these encrypted connections. Along with that, these secure data integration solutions offer a set of pre-built application connectors such as Salesforce, MS Dynamics CRM, NetSuite, HubSpot, Magento, Zendesk, Dropbox, Web Service Consumer, OData, Google Spreadsheets etc. to create data connections and facilitate directly exchange information with these applications. Additionally, these tools also offer a set of pre-defined transaction templates that helps companies to connect with each other. Organizations can leverage these templates to receive or send, such as invoices, orders, inventory information, shipping information, leads, contacts, contracts, etc. To add, it features a user-friendly dashboard to easily view the information in real-time that is exchanged between business ecosystems and also check the historical logs and history of the data that has been processed. Business users can use this dashboard to go back and verify whether the data was correctly exchanged or there were errors.

    So, with a secure data exchange platform, organizations can secure their data exchanges and become easy to business with their partners, maximizing ROI.

    Author's Bio: 

    Chandra Shekhar is a product marketing enthusiast who likes to talk about business integration and how enterprises can gain a competitive edge by better customer data exchange. He has 8 years of experience in product marketing for SaaS companies.